Features Built for Modern Property Management

Everything you need to manage properties efficiently, from listing to ledger. Explore our comprehensive feature set designed specifically for New Zealand property managers.

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Listings & Lead Management

Get your properties in front of more tenants and manage enquiries efficiently.

Multi-platform syndication to 10+ listing sites
UTM tracking for marketing performance
Unified inbox for all enquiries
Smart auto-replies and lead pre-qualification
Self-serve booking for viewings
QR check-in with applicant analytics
Unified Inbox 23 new
SM
Sarah M.

42 Queen St - Viewing request

2m ago
JT
James T.

15 Cuba St - Viewing request

1h ago
EL
Emma L.

8 Willis St - Viewing request

3h ago

Tenant Screening & Verification

Make confident tenant decisions with comprehensive, fast verification.

ID capture with liveness checks
Unified credit and arrears history
Reference verification system
Income evidence and rent-to-income ratios
Custom scoring policies
Privacy-first data handling with audit trails
Tenant Credit Report

Credit Score

724 / 1000
Low Risk

Risk Odds: 8:1

High Risk Low Risk
Judgments 0
Credit Defaults 0
Rental Arrears None
ID Verified Yes

Documents & E-Signing

Streamline paperwork with smart templates and secure digital signatures.

Auto-fill from property and tenant records
NZ-compliant templates with conditional clauses
Secure e-signing with ID verification
Bundled document packages
Version control and audit trails
Automated renewal reminders
Tenancy Agreement Page 8 of 12

...hereby agrees to the terms and conditions set forth in this Residential Tenancy Agreement for the property located at 42 Queen Street, Auckland.

The tenant acknowledges receipt of all required documentation including the Healthy Homes compliance statement.

Sign below

James Thompson Signing...

Property Inspections

Conduct thorough inspections with mobile tools that work offline.

Auto-created inspection schedules
RTA-style notice templates
Offline mobile app with photo/video capture
Voice-to-text notes
Side-by-side comparison views
Convert findings to maintenance jobs
3 / 12
Lounge Kitchen Bath Bed 1
Sinks Oven Pantry Floor

Maintenance Management

Handle repairs efficiently from request to completion.

Tenant-initiated requests with media
AI-powered categorisation and triage
Vendor management with scorecards
Work orders with SLAs and approvals
Budget controls and owner thresholds
Invoice matching to work orders
Work Orders 12 active
New 3

Leaking tap

42 Queen St

urgent

Door handle loose

8 Willis St

In Progress 2

Heat pump repair

15 Cuba St

CoolAir NZ

Window latch

3 Dixon St

Complete 4

Smoke alarm test

12 Tory St

Gutter clean

42 Queen St

Financial Management

Keep trust accounts accurate with real-time visibility and automation.

Real-time bank feeds with auto-matching
Automated arrears reminders
Multiple payment methods supported
Three-way reconciliations
Batch owner disbursements
Xero and MYOB integration
Bank Feed - Trust Account 8 to reconcile

Available Balance

$47,832.50

Unreconciled

$3,240.00

RENT - J THOMPSON

28 Nov

+$650.00

RENT - S MITCHELL

28 Nov

+$580.00

ABC PLUMBING

27 Nov

-$285.00

RENT - E LAWSON

27 Nov

+$720.00

Reporting & Analytics

Make data-driven decisions with live dashboards and insights.

Live portfolio dashboards
Funnel tracking from listing to lease
SLA compliance monitoring
Financial visibility and reporting
Vendor performance scorecards
Custom reports with PDF/CSV export
Portfolio Dashboard

127

Properties

98%

Occupancy

$84k

Revenue

Monthly Revenue Last 6 months
Jun Jul Aug Sep Oct Nov

Collection Rate

99.2%

Compliance & Legal

Stay compliant with NZ legislation without the headache.

RTA and Healthy Homes templates
Correct timeframes built-in
Expiry alerts and evidence tracking
Privacy and consent management
Immutable audit logs
Bond management with monitoring
Compliance Checklist 2 actions

Healthy Homes Certificate

Valid until Dec 2025

Smoke Alarms Tested

Tested 15 Oct 2024

Insulation Statement

Expires in 30 days

Bond Lodged

Ref: TT-847291

Building WOF

Overdue - Action required

Stakeholder Portals

Give owners, tenants, and contractors their own access points.

Owner portal with live statements
Quote and variation approvals
Tenant portal for payments and requests
Contractor portal with work orders
White-label branding options
Mobile-first, secure access
Owner Portal
JT

James Thompson

3 Properties Managed

November Statement View PDF →
Rent Collected +$4,850.00
Management Fees -$436.50
Maintenance -$285.00
Net Disbursement $4,128.50
Approval Required

Quote from ABC Plumbing - $450.00

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Ready to Transform Your Property Management?

See how Keyhook can streamline your operations, save you time, and help grow your portfolio. Book a personalised demo today.

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